Some backup programs come with annoying limitations or, only store emails online (in the 'cloud').
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You can run the software from a USB stick if you require. You can password-protect your archives, and the software fully encrypts all databases to make it impossible for anyone other than yourself to view the messages. You can also easily restore them back to your email account. Your messages are saved in a central location on your hard drive, from where you can search for and read them. You can then use CloudHQ's ' Save and Backup My Emails' extension for Chrome to backup that label. Use this label on all future important messages. In the window that opens, click 'Create new' and give it a name.
To create a label, select an email and click the Labels button above. One of the easiest ways to do this is to create a label for those messages and have them forwarded to another email account. Some people might prefer to save copies of just their most important emails - the ones you can't afford to lose. Just because you can backup your entire inbox, it doesn't mean you have to.
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If you require local copies of your attachments you can download them from your Drive folder. The Google Sheet updates to show what's being saved to your Drive. Select Run Manually, then Run and it will go to work. Specify the Drive folder to save the attachments to and click Save. You can also narrow the results by choosing a particular Gmail label, and specifying who the messages are from, to, what the subject is and when they were received. In the window that opens, choose if you want to download emails, attachments or both.
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All you have to do is enter your name, email address and password, and it will fetch copies of your emails for offline viewing. This works with all types of email, including webmail services like Gmail and. One option is to use email software such as Thunderbird. There are a number of methods you can use to back up your messages. You can also display just the largest emails, by specifying a size (in bytes): for example size:1000000. Just type has:attachment into the search bar and press Enter. The biggest space hogs are messages with attachments, and you can get Gmail to display them all. For example, typing in:inbox before:1 displays all messages received before that date, so you can select and delete them all. If you want to remove all older messages, type in:inbox before:YYYY/MM/DD and specify a cut-off date. Click the tick box under the search bar to select all the messages, then delete them by clicking the bin icon. To delete content from a specific sender or organisation, type their email address in the search box and press Enter. Gmail makes it easy to find and remove unwanted messages.
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